2020-05-01 01:01:01



Oxfam Trailwalker is a community event bringing people together to bring real change in the world, and volunteering is a great way to join. Your contribution will not only help us manage this massive event, but will make you a part of something much larger.

Trailwalker is gigantic logistical exercise with plenty of opportunities for people who want to get involved and be a part of this epic challenge. Are you one of them?

Take on a suitable role, meet new people, give back to the community, make a difference and share the excitement around the event.

Volunteer roles & Responsibilities

ECC, the nerve centre of the event throughout the 48 hours and beyond, is located at the Finish Point. The ECC is managed by the Event Controller (Oxfam Staff).

Roles available:

1. Database Management Coordinators: If you have experience in data mining and data management, you are invited to assist us in recording and managing walkers details during the event. You will be communicating with each of the Checkpoint Coordinators on an hourly basis, to note the check-in and check-out details of all the teams (walkers).

2. Emergency Contact Coordinator: This is a high-importance, high-priority task as you promptly assist the walkers, support crew or any other individuals who call the Emergency Helpline Number during the event for any information, or emergencies.

Fill up the form at the top of the page to volunteer, and become a changemaker! For any queries, feel free to get in touch with us at trailwalker@oxfamindiamail.org.

The finish point will be bustling. And bustling is an understatement! A few hours into the event, teams will start reaching the finish point, and there will be excitement beyond imagination. You can join us in volunteering at the finish point in various capacities. In addition to stipulated roles, you will be expected to keep the motivation levels high by welcoming the walkers at the finish point with full vigour - after all the efforts of these motivated teams make us India’s Biggest Walkathon for a Cause!

Roles available:

1. Time-Keeping Volunteers: You will be placed near the finish point arch and will be required to note down the team timings as they cross the finish line. As you know, Trailwalker is a team event - the time to be noted is the time when the last walker crosses the finish point arch. This timing will be used as the final team timing.

2. Check-in Volunteers: All the walkers who arrived at the finish point will check-in before proceeding for further formalities.

3. Felicitating Walkers: All walkers, on finishing the walk, are felicitated with a completion certificate and a medal. Those who finish in complete teams of four, are awarded with team completion certificates and those who finish in incomplete teams are awarded with individual completion certificate. Medals are provided to all the walkers who would finish the walk. If you have a good communication skills and public speaking is your forte, this the right opportunity for you.

Tight hammies, sore backs, blisters and swollen ankles await the medical support volunteers. You will provide essential services for the well-being of our hardworking walkers. Volunteering at Oxfam Trailwalker also serves as a fantastic source for practical experience, for physio and nursing students.

Roles available:

1. Nursing and Physio Coordinator: There may be two to three different institutions providing support at each checkpoint. Depending upon the same, different Nursing and Physio Coordinators will be appointed for each shift at the checkpoint. They will ensure that each walker is provided with the required medicines, treatment to relieve tension and muscle soreness, blisters, cramps, and any other injuries to equip the walkers for the rest of the journey and help them reach the Finish Line.

You will be responsible for managing physio and nursing volunteers allotted at the checkpoint. For handling any emergency which is beyond the scope of the nursing and physio volunteers, you will be oriented by the health/ medical partner. Such incidents will need to be brought to the notice of the Checkpoint Coordinator, who would then take it forward with the medical partner and the ECC (Event Control Centre).

Keen to hit the trail, but not as a participant?

Roles available:

1. Trail Marshal: The motivators! Not only will you help the participants pass safely along the trail, but you'll also be their motivation and support when they really need it. You will be assisting the walkers in between the checkpoints by navigating them to the next checkpoint.

2. Sweep Crew: An all-important back-up crew youll follow the last team on the trail and ensure they reach the next checkpoint safely. In our bid to make Trailwalker a green and sustainable event, you will also clear the trail of all trail markings and debris as you go. You would be working in teams and will be responsible for a section of the trail.

Situated approximately every 10kms, are checkpoints or CPs. All walkers will need to check-in on reaching the CP and check-out before moving further on the trail. These checkpoints are hubs of activity, havens of food and nutrition, and offer spaces for weary Trailwalkers to rest. Walkers can seek their support crew’s assistance and avail checkpoint facilities during the trail at all CPs. With so much going on at each CP, there are many exciting positions to fill.

A designated logistics agency for the event will be responsible for providing all logistics support. One person from this agency will be stationed at each checkpoint and will be responsible for ensuring that all facilities at the checkpoints are looked after. Details of the designated person will be available with checkpoint coordinator (Oxfam staff).

Roles available :

1. Checkpoint CoordinationEnsuring operations and staff assigned to your checkpoint. Youll ensure the checkpoint is operational at the right time with no delays and runs safely and efficiently during the shift you manage and assist remaining volunteers to ensure they can help walkers at the checkpoint.

2. Check -in/out Coordinator: You will be the happy face all participants see as they enter or exit a checkpoint. Please note check-in is as important as check-out. Do not check-in/out incomplete teams; Trailwalker is a team event and your role is to ensure the same by ensuring that the teams stick to the format.

Your role will help ensure that everyone is accounted for, and act as the information outpost for everyone along the way.

3. Food and Beverage Coordinator: You will overlook the food and beverage arrangements at the CP.
Please ensure that food (if arrangements are made*) is served in timely manner for walkers, support crew, volunteers and other staff members your shift timings coincide with meal timings.

*For Bengaluru, we will have pre-booked meals, provided to only those carrying coupons. Food may or may not be cooked at your checkpoint, but if served, please ensure it is available in sufficient numbers in packed boxes.

Also manage the beverage section (tea, coffee, hot water and drinking water) at the checkpoint for seamless walker experience. Ensure all machinery employed is in working condition, and in case of any problems, please get in touch with the Checkpoint Coordinator(s) immediately.

4. Helpdesk Coordinator : Responsible for assisting the walkers/ support crew or other volunteers, with any questions they may have. If any additional help is needed in CP coordination, you would be expected to pitch in.

5. Resting Space Coordinator: Your role will be to ensure that the walkers arriving at resting zones have sufficient place to rest. You will look after logistics ensure that the mattresses are ready for the next walker who is walking in to use it accordingly.

6. Managing Parking MarshalsThere will be Parking Marshals who will assure smooth traffic flow around the event by managing the incoming/ outgoing vehicles belonging to support crew, or staff. Along with the parking marshals provided by our logistics agency, you will be responsible to ascertain that everything is on track and parking of vehicles does not interrupt the walkers.

7. Other services coordinator: There will be several support services staff like portable loos cleaners, housekeeping staff and security staff at your checkpoint. With help from our logistics partner representative, your role will be to guarantee all these services are being taken care of. You may be required to support in coordinating food and beverages, marshalling the walkers to the check-in desk, ensuring the checkpoint remains clean, and ensuring other services are functioning properly and timely manner.

Want more information about being a volunteer ?

DownloadVolunteer Hand Book
Event Key Dates


Registration Start date


Registration end date


Online Briefing Session (FB live chat)


Bib Distribution date


Registration Start date


Registration end date


Minimum Fundraising (80K) closing date


Bib Distribution date

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